Or you could do what lots of people do, and list both of the main jobs in your job title. Office Coordinator ; Office Administrator ; Office Assistant ; Office Manager; Office Clerk; Front-Desk Assistant ; Data Entry Clerk ; Data Entry Specialist; Department Coordinator ; Administrative Coordinator ; Administrative Assistant; Administrative Services Assistant ; Administrative Aide ; Administrative Associate ; Administrator A title assistant provides title companies with administrative support during real estate sales transactions. You might also use this list to encourage your employer to change the title of your position to better fit your responsibilities. By using The Balance Careers, you accept our. Financial Clerks: This job type includes bookkeeping, accounting, and auditing clerks. Individual Contributors – Operations Coordinator, Operations Specialist, Operations Analyst, Operations Engineer, Process Engineer, Program Manager, Project Manager, Business Operations Specialist, Operations Technician, Operations Consultant. Operations Assistant. An Operations Assistant is an entry-level role and completes administrative tasks that are related to the day-to-day activities of an organization. They often steer-clear of high-level, technical tasks and stick to filing, emailing, or other important tasks. She thinks it makes people see one worker as less important than another, and this becomes a stigma. An Operations Specialist is an experienced Operations professional that works with the senior management to help improve workflow and day-to-day business activities. The American Medical Technologists (AMT) is a certifying agency for all of the following EXCEPT_____. Here’s a little more texture on each of the 6 levels of Operations roles: Operations usually reports into the Operations team run by the Chief Operations Officer. Now, what I do has moved far above and beyond any generic "secretarial" position description. Administrative work can encompass a wide variety of duties. Caddie or carrier. One of the most used alternative job titles for administrative assistant is secretary. The position is largely clerical but requires specific knowledge of escrow procedures, title searches, tax encumbrances and real estate closings. For more information about each job type, check out the Bureau of Labor Statistics’ Occupational Outlook Handbook. 1. accomplice: an assistant, especially in the commission of a crime They are often the first point of contact for clients and customers. Operations and Administrative jobs are also a common overlap. personal assistant. — Best practices on roles and department names. This supports our mission to transform job descriptions. Read below for an extensive list of administrative job titles, and what each title means. Functional job titles are common in organizations, and follow the philosophy that the best title for a particular position is … An Operations Analyst conducts internal audits and creates reports to propose plans and processes to improve an organization’s bottom line. General Office Clerks: General office clerks perform a variety of administrative tasks. Some people taking the course would become court reporters, and others would become closed captionists. Administrative work can encompass a wide variety of duties. They often help debtors find solutions for paying their overdue bills. Find more ways to say assistant, along with related words, antonyms and example phrases at Thesaurus.com, the world's most trusted free thesaurus. Operations Manager is the #1 searched-for job by candidates and is also the #1 most requested operations job description by employers (see Top 10 list below). Finally, there are a number of administrative jobs. Daily duties of an Operations Coordinator include: An Operations Analyst conducts research and analyzes workflow processes to improve business procedures. # of job title searches per month: 3,200; Operations Director: 250. Use this list when searching for a job in administrative work. # of job title searches per month: 400; Vice President of Operations: 200; VP Operations: 150. Receptionists have a variety of job responsibilities, such as greeting and directing visitors, answering phones, sorting incoming mail, coordinating deliveries, scheduling appointments, stocking office supplies, photocopying, and faxing and filing. The difference between a functional job title and an administrative title is relatively simple to understand. An Operations Engineer uses data to create reports and make recommendations for the improvement of workflow. Operations Job Titles and Descriptions — A list of the top 11 Operations job titles and descriptions that employers request. You can read about their similarities, and differences, in The Top 20 Administrative Job Titles [with Descriptions]. In addition to the sources cited above, special thanks to these experts on operations titles: My team and I share this research on Operations job titles to help you optimize your own titles. Find out Which Are the Highest Paid Hourly Jobs, Retail Careers: Options, Job Titles, and Descriptions, Sample Cover Letter for an Administrative Coordinator, A List of Different Information Technology Job Titles, Check out This Extensive List of Customer Service Job Titles, Database Administrator Job Description: Salary, Skills, & More. Here are fifty synonyms for assistant. The objective statement should not only state the job position being sought, it should go further to bringing out the valuable skills, knowledge … VP of Operations – Vice President of Operations,  SVP Operations, VP Business Operations, Operations Management, VP of Finance & Operations, Director of Operations – Operations Director, Business Operations Director, Team Lead Operations, Director of Business Operations, Senior Director Business Operations, Strategy & Operations Leader, Operations Manager – Business Operations Manager, Office Operations Manager, Operations Supervisor, General Manager of Operations. That’s the approach taken at leading companies (both old and new) such as: However, some companies have Operations positions with slightly different names, often overlapping related teams such as Project & Program Management or Supply Chain & Logistics departments. A person, usually a woman, who is trained to assist women in childbirth, but who is not a physician. Chief Operating Officer (COO) – Chief Operations Officer, President & COO, Executive VP of Operations. This might involve searching databases, retrieving files, or maintaining records. Administrative Assistants and Secretaries: Secretaries and administrative assistants pe… Person who goes out of his way to please others. However, administrative assistants often have a higher degree of responsibility. After scouring the career pages of top public companies we found: You will notice that depending on the size of a company and the industry it serves, job categories may vary. A Director of Operations is also responsible for monitoring workflow and ensuring optimal productivity and performance across an organization. A VP of Operations develops new processes and makes recommendations for streamlining processes based on research by other Operations employees. The duties may vary according to the nature and size of … A secretary or administrative assistant working exclusively for one particular person. Monitoring profit margins and employee productivity are also tasks of a VP Of Operations. Here is a simple definition from Operations Job Titles Explained (Monster) article. These clerks typically require a high school diploma, while bookkeepers, accountants, and auditing clerks require some postsecondary education. running an office and office functions). I reviewed Operations job titles searched for by candidates (and employers!) They might answer telephones, file records, type and maintain documents, and assist clients. The administrative field is the only field that I can think of that relies heavily on using the word “assistant” in the job title. There may also be specifics added to the title, such as executive assistant to the CEO or the President Bill and Account Collectors: Bill and account collectors help manage and maintain the finances of a company. A VP of Operations tracks industry changes and recommends processes to improve organizational goals and processes. “…an Operations employee contributes to making an employer’s wheels run less expensively with fewer squeaks and bumps.”. Because administration is such a broad category, there are many different administrative job titles. They might do some of their data recording in an office but often spend time tracking inventory in the company's warehouse. A Director of Operations is sometimes known as the COO in larger organizations. Alison Doyle is the job search expert for The Balance Careers, and one of the industry's most highly-regarded job search and career experts. What Are My Options If I Pursue a Career in Management? assistant. Most widely used now is “administrative assistant,” but in today’s high-tech and customer-focused marketplace, the titles are changing again. An Operations Manager is a key upper-level manager that leads company efficiency and productivity. A number of words—many precise in meaning, as well as colorful and/or pejorative—exist to assist you in describing someone who works below another person. In writing the Administrative Assistant’s resume, the very first section, which is the objective statement, must be very well prepared. Information Clerks: Information clerks perform a variety of clerical duties. Some companies use the terms "secretaries" and "administrative assistants" interchangeably. These clerks produce and maintain financial records for companies. The may also assist customers either on the phone or in person. This generally includes answering phones, taking memos and maintaining files. Generally, Administrative Assistant or Executive Assistant is more the correct title if you’re supporting a person directly, and Office Manager if you’re the support for a larger group or team of people at a specific location (i.e. Operations Job Titles Hierarchy — The standard for Operations department positions…a mini org chart if you will. Mail Clerks: Postal service clerks receive, sort, and deliver mail. They often gather information to help the company. Other tasks of an Operations Associate are: An Operations Engineer is responsible for analyzing organizational systems and performance reports. An Operations Assistant is an entry-level role and completes administrative tasks that are related to the day-to-day activities of an organization. A Director of Operations helps senior management develop long-term business strategies and manages the planning of department budgets and objectives. Along with doing the work of a secretary, they might also be involved in organizing meetings and conferences, performing bookkeeping tasks, and even managing the office budget. They often need at least some coursework or experience in accounting. I will soon be reviewed, and would love to go in and make a great case for a new job title … Five years ago I started as basically a regular administrative assistant. An employee who works in an office, especially one engaged in clerical or administrative work. Some of these titles, like “administrative assistant” and “program administrator,” refer to jobs with very similar duties. They receive payments, record financial information, and arrange for payment of overdue bills. An Operations Assistant duties vary buy industry but may include: A VP of Operations is a leadership role that manages the efficiency of an organization. These range from upper-level administrative jobs, like a medical director, to jobs like hospital administrative assistants. Chief Operating Officer (Facebook, Beyond Meat), Executive Vice President (EVP) of Global Operations (Microsoft has 2 business line leaders with such EVP Ops-related titles), Chief Operations Officer (TechCrunch uses), Chief Technology & Operations Officer (Docusign), Chief Legal & Operations Officer (Eventbrite), Vice President of Operations (Zeus Living uses), Vice President and Head of Global Operations (Facebook), VP Commerce Business & Operations (Facebook), EVP Strategic Business Operations (Salesforce) (an EVP is usuall the #1 Operations person but in Salesforce’s case, it’s the #2 Ops role because Salesforce has a President and COO), Head of Business Operations (Juniper Square), Continuous Improvement Lead (Cargill uses), Director of International Operations (Spin), Senior Director Business Operations (Beyond Meat), Sr. Below is a list of common administrative job titles organized by job type. They answer phones, greet customers, and answer questions about the organization. Another word for assistant. An Operations Associate works directly with the Operations Management team to make recommendations for business performance improvement. Material Recording Clerks: Material recording clerks track product information.